Can two people work on the same floor plan at the same time?
Yes. Everyone with the diagram open appears in the top bar, changes arrive on their own, and when two of you have both been editing the two sets of changes are merged rather than one overwriting the other.
From the course: Two people in one diagram · 1:28
Yes — and the part that matters is not whether two people can have the plan open, but what happens to the second person’s work when they both save. In a lot of event software the answer is that one of them loses an afternoon.
What you see
- Who is here. Everyone with the diagram open appears in the top bar, whether they came in from the app or from a share link.
- Their changes arrive. When a colleague saves, their work lands on your canvas and a short note says how much came in. You do not reload and you do not click anything.
- Nothing is thrown away. If you were both editing, both sets of changes are kept — the table she moved moves, the chairs you added stay.
Changes are folded in only when your canvas is settled — never mid-drag, and never while the copilot is building. Nothing moves under your hand.
What happens when you touch the same thing
| Both of you… | Result |
|---|---|
| Worked on different objects | Both kept, silently |
| Moved the same table at the same moment | Yours wins, and the app says so |
| One deleted an object the other was editing | The object survives — a plan that quietly keeps a table is fixed in a second; a plan that quietly loses one is a room set up wrong |
| Someone rebuilt the whole plan while you edited | The app stops and asks, rather than mixing two different layouts into one that neither of you drew |
Who counts as a person here
Everyone in the workspace can open and edit every diagram in it — a workspace is one shared filing cabinet, and roles decide who administers billing, venues and people, never who can see what. Outsiders do not take a seat: a share link lets a client or a caterer look and comment without an account, on every plan.
If your team grows or turns over, adding and removing people covers invites, joining by email domain, and how to end someone’s access without erasing their name from the plans they drew.
Practical habits for a shared plan
- Split by layer, not by copy. If one person is doing the room set and another the cable plot, put them on separate layers in one diagram rather than keeping two drawings in sync.
- Split by diagram for different setups. Ceremony and reception are two diagrams in one event, so two people can work without ever touching the same objects.
- Watch the save state. The indicator by
SharereadsSavedwhen your work is safely stored. It is the only thing you need to look at.
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Updated September 23, 2026 · 26 articles in the knowledge base