Lesson 13 of 21 · 1:31
Attendees & seating
Import a guest list and seat it against real chair counts.
Written guides for this lesson
- How do I turn a guest list into a seating chart?
Import the list as CSV, assign guests to tables, turn on Names to see who is at each table on the plan, and occupancy is checked against the real chair count — not a separate spreadsheet guess.
Transcript
0:03A floor plan tells you where the tables go. An attendee list tells you who's sitting at them.
0:08Guest list and seating is in the toolbar, next to the 3D button.
0:26You get a grid: first name, last name, email, company, meal, and table.
0:32You can type straight into it — but nobody wants to type two hundred names, so paste or import a CSV instead and it maps the columns for you.
0:41Meals are just a column. Chicken, fish, vegetarian, whatever the kitchen is running — and you can count them at a glance, which is the number the caterer actually asks for.
0:51Table is where it connects back to the plan. Assign a guest to a table, and the app knows how many chairs that table has.
0:58So it can tell you when you've put eleven people on a ten-top. Live occupancy against real chair counts — not a spreadsheet that has no idea what you drew.
1:08And on the night, there's check-in. Mark people as they arrive and you know who's in the room.
1:13Search filters the list as you type, which is the only thing you actually want when someone's standing in front of you at the door.
1:20One more lesson: working with other people, and pointing your own AI at all of this.